Financial Management Focus Committee Minutes
Rollie Spaniol, Chairman
March 5, 2007

Rollie Spaniol called the meeting to order on March 5, 2007, at the Northfield Inn & Suites, Springfield, Illinois.

Roll Call was taken. 

Those in attendance were:                                 Those absent were:

Mark Besse                                                      Judy Cordier
Lee Bunting                                                      Erin Pate
Dale Jahraus                                                     Stacy Stremsterfer
Rollie Spaniol                                                   Emory Oesch
Kenny Vosholler                                              
Terry Davis
Rich Nichols
Bob McCleese
Sarah Dillman
Annyce Winters

Rollie Spaniol called the meeting to order at 3:00 p.m. on March 5, 2007.

Agenda Approval:  Rollie Spaniol added the following items under new business:  b. Sale of Association Vehicle; c. Replacement equipment; d. Policy Manual for finance.   Rollie asked if it was the consensus of the board to approve the agenda.  All were in favor.  Agenda was approved with the above additions.

Approval of Minutes:  Lee Bunting made a motion to approve the minutes of the December 11, 2006 meeting.  Ken Vosholler seconded the motion.  Motion carried.

Approval of the Budget Task Force Minutes:  Ken Vosholler made a motion to approve the January 25, 2007 meeting.  Lee Bunting seconded.  Discussion:  Mark Besse would like to be included in the Budget Task Force from now on.  Motion carried.

Formation of Task Forces – No action taken.

Review Financials – Questions were asked concerning line item #6061.  This was used to make first mortgage payment prior to setting up QuickBooks.  $174.69 over payment for maintenance and $1,025.31 is the actual mortgage.  Questions were asked about the ICCI Revenue and Expense.  Rollie Spaniol moved to approve.  Lee Bunting seconded the motion.  Motion carried.

Foundation Balance Sheet – The Foundation Balance Sheet was reviewed.  A suggestion was made that they do a profit and loss statement from now on.  Dale Jahraus made a motion to approve the Foundation Balance Sheet.  Mark Besse seconded the motion.  Motion carried.

It was also suggested that they remove the Chart of Accounts from the report to save paper.

SWCD Insurance Account Update:  Debbie Holsapple, not present.  Mark Besse questioned whether FDIC has been increased for the insurance account.  Tarry Davis did not feel that it was an issue since this account is an Illinois Funds Account.  After the review of the account there was discrepancy with the report.  No action was taken until Debbie Holsapple is present to answer questions.

New Business –

1. ICCI Report – Rich Nichols reported that AISWCD will pay $10.00 per contract to fill out ICCI contracts.  AISWCD will pay $20.00 per hour for verification. 

1. Sale of AISWCD Vehicle – Kenny Vosholler made a motion to approve the sale of the AISWCD vehicle.  Lee Bunting seconded the motion.  Motion carried.

1. Replacement Equipment – The AISWCD projector had been stolen or lost and they needs to be replaced.  Discussion was held concerning the projector. Motion made by Lee Bunting to purchase new projector, seconded by Kenny Vosholler, motion carried.

Mark Besse suggested that in the future, any purchase over $500.00 has to have executive committee approval and anything over $1,000.00 has to have full board approval.  Mark Besse made that a motion.  Lee Bunting seconded it.  Motion carried.

1. Policy Manual for Finance – Rollie Spaniol suggested that a policy manual be made for the Finance Management Focus Committee.

Old Business –

1. 07 Budget – Reviewed Dale Jahraus makes motion to approve budget, seconded by Lee Bunting.  Discussion held.  Motion carried.
2. 08 Budget – Reviewed and determined not to approve until a later meeting due to Rollie believing it is premature.

The 2006 audit will be done in May, ready for the June board meeting.

Kenny Vosholler made a motion to adjourn, seconded by Lee Bunting.  Meeting was adjourned.